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Calendar: Appointments vs Meetings

  • Updated

In your calendar, Appointments are just for you, Meetings are to invite people to.

 

Create a Meeting

  1. For a meeting, select New Meeting.

  2. Add people in the To field, and then enter a Subject and Location.

  3. Select a Start time and End time. Or select Scheduling Assistant to check the availability for attendees and pick a time. 

    Note: AutoPick selects the next available free time for the attendees and location.

  4. Select Teams Meeting to have an online meeting.

  5. Add your notes or an agenda.

  6. When ready, select Send.

 

Create an appointment

  1. From your Calendar folder, select New Appointment or click Ctrl+N. From any other folder, click Ctrl+Shift+A. 

  2. Enter a subject, location, start time, and end time. 

  3. Select Save & Close to save your appointment.

Note: By default, Outlook starts and ends appointments on the hour or the half-hour. If you'd like to enter a custom time, for example, 12:22 p.m., click in the start or end time fields and type in the exact time you need.